5 tools you would use to control your entire copier printers park machines

Generally a photocopier park grows, and if something does not grow we are doing wrong. You have to dedicate time to commercial tasks, time to your own technical maintenance services, time to call the customer to obtain the counters of all the copiers, time, time. Everything takes time, but if we optimize time we can be able to cover more tasks, or have more free time for other things.

There are five exclusive IT tools made to manage our entire copier park :

1.- Receive the counters of the photocopiers daily thanks to the Internet connection

We can install an application on the client, in which we will indicate an identifier, and it will automatically send the counter of the photocopiers to our management program or ERP.

2.- Document management of the contracts with the prices agreed with the client

By providing customer data and prices per black copy, price per color copy, depending on the copier machine, surpluses and other options, we can quickly generate contracts for the client to sign and save them in our program.

3.- Notices of the status of consumables to anticipate the stock

As we have automatic and daily connections to the photopiers, our program warns us of those consumables that are below the minimum that the customer needs to have the consumable in stock.

4.- Control those photocopiers that for some reason cannot receive information automatically

Not all can be perfect. There are usually external agents that prevent a connection to the copier, such as: the client does not want to install any application on their computers, or a formatting of the client’s computer occurs by removing our application, or they do not have an Internet connection. For these cases, the program differentiates between those machines that have recent meter readings and those that do not , in order to introduce them by other means such as: sending a form to the client via email, or easily entering by hand.

5.- Invoice at the same time and control what is invoiced, and what is not

The culmination is to generate all the invoices for our photocopiers park at the click of a mouse, and for this the program has directed us to have each and every one of the counters in place in such a way that only with a couple of clicks it will be invoiced and each electronic invoice will be sent by email to each of our clients.

Get to know PrintersManagement.com a little better and all the solutions we have, jump to the power of digitization, it is the present, it is the future.