Features

Tool specialized in the management of multi-brand photocopiers

Automated reading of color and black meters, contracts per machine with the conditions of prices per copy, surpluses, fees, payment per use, generates invoices automatically and send by email.

Automatic meter (telematics) reading + smart contracts = Accurate and immediate billing

Slice of main features of the online copier management program
Responsive

Works on all types of screens: computer, tablet or smartphones

Customizable

Easy to adapt to any client given its technical flexibility.

Modern

Latest technology, more speed, robustness and security.

Specialized

Constant improvements within the copier sector of any brand.

Direct to your needs

Easy to understand and use.

Support

Person-to-person technical support.

How does it work?

Here is the key to automated and intelligent billing.

video how multi-brand copier management software works
  1. 1
    Daily meter reading

    Daily sending of encrypted data for color copies, black and consumables status.

  2. 2
    Smart contract for copier

    Combination of prices for surplus, monthly fees, initial copies included, control of spare parts. Document management record of the contract signed by both.

  3. 3
    Automatic billing

    Thanks to the telematic reading and smart contracts: the electronic invoice is generated, it is sent by email and its collection is controlled. Fast and easy.

Printer consumable notices

Status control of consumables by email to your associated technician.

Capture low minimum consumable warnings
  1. ·
    Consumable low minimum

    When a consumable is below the minimum set in the machine, send notification to your technician by email or WhatsApp. It will remember again as the percentage goes down.

  2. ·
    Replaced consumable

    When the consumable has been replaced and the percentage is higher than that set in the machine, it automatically marks all notices as resolved. We can tell when a toner has been changed.

    The substitution is saved for the profitability calculation of each copier.

  3. ·
    What is it for?

    It allows a forecast of stock and anticipation of the service and especially if the rate is being profitable.

Is a copier profitable?

Now we control at all times the profitability of each copier or photocopier.

Capture example of copier life history with profitability: revenue minus expenses.
  1. I
    Income

    Income belongs to automatic billing of contracts: copy cost, periodic fees, surpluses.

  2. II
    Expenses

    Expenses are obtained from delivery notes for repairs, spare parts and consumables. The delivery note for consumable replacement is generated automatically thanks to the daily telematic connection.

  3. III
    I - II = COST EFFECTIVENESS

    Income - expenses = is the profitability of a machine. We will know if the client consumes a lot in relation to his rate.

Is a copier profitable?

Now we control at all times the profitability of each copier .

Life history of the copier with profitability: income minus expenses
  1. I
    Income

    Automatic billing of contracts: copy cost, periodic fees, surpluses.

  2. II
    Expenses

    Amounts in repairs, spare parts and consumables. Simple form for technicians to enter their work report.

  3. III
    I - II = PROFITABILITY

    Income - expenses = profitability, important track record for early decision making.

QR copier history

Do you want to see it in action?

Copier Printers Management complies with the General Data Protection Regulation - GDPR


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General Data Protection Regulation (GDPR) Europe

PrintersManagement.com complies with the GDPR because it does not collect information in a massive attack mode (broadcast) in the intranet where are all copiers and another devices.

FEATURES

More built-in tools

All the functionalities for the business of photocopiers of any brand.

Cost effectiveness, income, expenses, benefits, taxes, pending collection ...

Clear and direct graphic panel of the status of our company, with a quarterly billing graph, and adaptable.

dashboard capture of expenses income taxes sales and purchases

Bank remittances

Send remittances to the bank with direct debit receipts from customers thanks to SEPA CORE and SEPA B2B. We adapt to other countries.

capture of bank remittances with SEPA CORE and SEPA B2B direct debit receipts

Rule 43 standard file

Reconcile collection or payment movements with rule 43 provided by your bank, generate the accounting notes for collection or payment of the entire remittance, and you will have all visual control in a single collection/paid and pending screen.

Capture rule 43 standard and reconciliation of collections or payments

Electronic consents

Data processing is a serious matter, send your clients forms to sign or validate consent such as privacy policy or data protection, or any other that is necessary, because you can create them yourself or with our help. You will be able to have a control from the customer list because they are notifications that are sent by mail with a link to open a form.

Capture management of consents through signed emails of company policies

CRM

Control potential clients: each call, each negotiation (funnel control), once won, turn them into clients with your smart contracts for copies and installments. Record conversations on WhatsApp or Telegram and always have them at hand in the contact / client file. We adapt the software for your needs.

Capture of CRM to check potential leads

Schedule control

Control hours of attendance of each employee and generate reports for company and worker signature.

Capture of employee schedule control management

SAT

Manage photocopiers incidents by opening tickets to each technician.

Capture of SAT Technical Attention Service for photocopiers webapp software
Discover how much you can optimize your investment with our comprehensive solution.
Select the number of machines to see your personalized price!

Included Features

  • Unlimited machines
  • Private database
  • Daily readings of counters and consumables
  • Automated invoicing
  • Smart contracts
  • Purchases + sales + portfolio
  • Management of service parts or notices (SAT)
  • SEPA: CORE, B2B, Transfer
  • Auto-generated accounting

Price Calculator

50 - 100
50 - 100

Normal price:

89 €/month

Price with discount:

89 €/month

💡 Discount information:
  • Quarterly payment: 3% discount
  • Semiannual payment: 6% discount
  • Annual payment: 12% discount
Free tour

Do you want a free tour?

PrintersManagement.com is super simple and requires no training. Of course, we are happy to show you.

Do you want personalized attention?

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Contact


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PrintersManagement.com informs you that the personal data that you provide us by filling in this form will be treated by Bastian ERP eSolutions on behalf of Diego Peñalver Montero as responsible.

The purpose of the collection and treatment of the personal data that we request is to manage the request you make in this contact form.

Legitimation: By checking the acceptance box, you are giving your legitimate consent for your data to be treated in accordance with the purposes of this form described in the   privacy policy .

As a user If you are interested, we inform you that the data you provide us will be located on the servers of OVH (PrintersManagement.com hosting provider) within the EU. See OVH privacy policy .

The fact that you do not enter the personal data that appear on the form as mandatory may have the consequence that it cannot meet your request.

You can exercise your rights of access, rectification, limitation and suppress the data at gdpr@printersmanagement.com as well as the right to file a claim with a control authority.

You can consult the additional and detailed information on Data Protection on our website: PrintersManagement.com, as well as consult our   privacy policy.


Where we are


Avda. Nueva Cartagena 47 bajo
30310 Cartagena
Region of Murcia
Spain

Call +34 611 401 401