Schools , associations , study centers , architecture offices , notaries , law firms , they need printed paper to carry out their daily and professional tasks, digital media do not serve them. In addition, the pace of work they perform forces them to make a photocopier fast and efficient, and with the fewest possible incidents.
All these requirements cannot be found in home printers, it is necessary to resort to prestigious professional brands, and on the other hand it requires a significant outlay of money and maintenance carried out by experts, which is not usually allowed.
From this need, companies are born that offer the rental of photocopiers . They create a complete service, taking the copier to the client’s company, setting it up, and controlling at all times if there is any incident such as breakdown or change of consumables (black toners, color, ink cartridges, light bulbs). The technical maintenance service of photocopiers is crucial for the day to day in a company that prints hundreds of papers daily.
Companies that are dedicated to offering copier renting find themselves with the need to control their clients to offer them the best service. Let’s see real situations:
- Normally the benefit of the rental of photocopiers is obtained by applying a price to each copy made by the client who has the photocopier. Or simply establish a number of copies within the price and if they are exceeded multiply by another price per copy exceeded .
- There are cases where a monthly fee is agreed in exchange for a cheaper price for printing or an all-inclusive service, such as the change of “free” consumables.
- Incident control is key to offering a fast and quality service. And above all the consumables require having a stock in the warehouse that is sometimes not profitable, so it is necessary to keep track of the state of the toners of each copier to have a forecast of toners in our warehouse.
- The contract with the clauses agreed with the client must contain the price for printing in black, in color, whether there is a fee or not. It must be signed and we must have it on hand at all times.
Each month we must bill each of our clients for each copier that we have left them. You need to know the number of prints you have made . Imagine the task of having to go or call each one of them to find out the number of prints they have made on their copier.
From here, a program is born for a complete copier management , which is easy to handle, fast in its daily use, and that I don’t have to worry about anything other than looking for clients who need a copier and good service.
We recommend PrintersManagement.com , and they will also give you a demonstration by phone in 20 minutes.